WANTED: Gifted Administrator with a social conscience

media co-op's small team of creatives needs a highly organised and proactive Administrator to make our projects and our office run more smoothly.

We produce films and digital media for charities and other ethical clients. Every project is different, and we always have a number of projects running in parallel.

We are looking for someone who will enjoy bringing more order to our friendly, busy office. 

You are someone with the experience, talent and vision to improve and administer our existing set-up, and to help us flourish. In the past, you might have worked as an Office Manager or a Senior PA.

Essential Skills and Experience

Project Administration

You will have experience of project administration from the point the contract is signed to delivery of the finished product.  This is a key part of our business and you will need to proactively review all productions on a daily basis to ensure that every project runs smoothly in order to support the work of the Producers and the Production Manager.

Office Administration

You will be passionate about organising documentation, information and data in key areas, including:

•       projects

•       financial

•       human resources

•       general management

•       archiving

You will know how to set up and maintain a fit-for-purpose shared contacts database.

You will monitor stationery and other supplies and place orders with suppliers before things run out; and place orders for technical kit as identified by your colleagues.

Finance

You will have experience of supporting financial systems, including financial data entry and filing. You will be an expert with Excel and also familiar with SAGE Line 50. 

Bookings

You will be adept at arranging and confirming your colleagues’ meetings with clients and others.

You will be responsible for booking travel, car hires, accommodation etc for film crews.

Meetings and Communication

You will be able to take minutes at team meetings with clear action points; and be able to follow up key decisions and outcomes and when necessary remind your colleagues of their action points. 

You’ll handle mail coming into the office and when colleagues are on leave, you’ll keep an eye on their email and forward anything requiring action to another relevant colleague or dealing directly with it.

General

You will be great with the relevant software packages and happy working across both online and paper-based environments.

Though you may be happier working with either a PCs or Apple Mac, having to deal with the other one won’t phase you.

You will take your share, along with the rest of the team, in day-to-day office tasks like answering the phone, taking messages, welcoming clients, etc.

Desirable Experience

Knowledge of  the production process for corporate video, digital media or TV production would be an advantage.

On the other hand, we are not looking for a frustrated film-maker who will do a bit of admin work to fill in time. We are looking for someone who really gets job satisfaction from making an office run more smoothly and effectively.

If you don’t know this industry at all, but you are willing to learn how our production process works, we want to hear from you.

Some understanding of the Third Sector would also be a great advantage. This could be either professional experience, or volunteering in your spare time.

By ‘Third Sector’ we mean charities and voluntary organisations, also social enterprises and co-operatives. mediaco-op and our clients are all Third Sector.

Salary and hours

£18K pro rata. Part time 25 hrs a week. Part time hours will be flexible and negotiable; we aim to be a family-friendly company and the p/t hours would particularly suit someone with caring responsibilities at home.

Initially a six month contract, with intention to go on to permanent contract.

We are an equal opportunity employer, we positively value diversity in our team.

How to apply

Please send your CV to This e-mail address is being protected from spambots. You need JavaScript enabled to view it , along with an email

1.    Highlighting your relevant skills and experience, particularly the things you’re proudest of in your admin career so far

2.    Telling us what you feel you will bring to mediaco-op

3.    And why do you want to work at mediaco-op

4.    Outlining any experience or knowledge you have of the Third Sector

5.    Two referees who have seen your organisational flair at first hand, with their email and phone contact details

Closing date for applications is Wed 1st March

If you’re interested, don’t wait for the deadline, please get in touch now.

We look forward to hearing from you